Project Management Support – Senior Associate, Cairo, Egypt– Job Ref. EG/IFC/1712/2522

Job Highlight

Supporting project success through seamless support and operational excellence.

About the Region

The UNOPS Africa Regional Office, based in Nairobi, Kenya, oversees the delivery of over 250 projects across 40 countries, with a focus on fragile and conflict-affected settings. Supported by more than 1,000 personnel across five multi-country offices—spanning North, West, Central, Eastern and Southern Africa, and the Horn of Africa—the office advances national priorities through strategic initiatives in Climate Action, Health, Infrastructure, Peace and Security, Middle-Income Country Support, and Small Island Developing States (SIDS). The Regional Office provides strategic leadership, operational support, and oversight in key areas including Partnerships, Communications, Management and Oversight, Infrastructure and Project Management, Health and Safety, and Security. By promoting excellence in project delivery, fostering knowledge sharing, and driving continuous improvement, the office contributes to sustainable infrastructure, transparent resource management, and a better quality of life for communities across the continent.

About the Country/Multi-Country Office

Based in Tunis, the North Africa Multi-Country Office (NAMCO) oversees operations in Algeria, Egypt, Libya, and Morocco, delivering project management, financial services, infrastructure, procurement, and human resources support. With active project offices in Morocco and Libya, NAMCO works in close partnership with governments, NGOs, and international financial institutions to advance socio-economic development across the region. NAMCO’s portfolio spans health, justice, climate action, and environmental preservation, while promoting youth and women’s empowerment through improved access to education and employment opportunities. Key initiatives include: supplying digital learning materials for Tunisian schools (World Bank), supporting Tunisia’s national development plan (AICS), enhancing maritime border management (EU), delivering high-tech health equipment to 75 hospitals (World Bank), supporting resilient agriculture in Libya (IFAD), and advancing vocational training in Morocco (KOICA). NAMCO’s work contributes directly to inclusive growth and progress toward the Sustainable Development Goals (SDGs).

About the Project Office

The Project Management Support Senior Associate provides technical, administrative and logistical support to ensure the efficient and effective delivery of project operations. The incumbent contributes to the coordination and execution of day-to-day project management processes, ensuring compliance with UNOPS standards and procedures. The role is client-focused and results-oriented in supporting timely project implementation.

Job Specific Context

This project involves the procurement of equipment for universities and vocational training centers. It includes sourcing and purchasing educational and technical equipment, coordinating deliveries, and ensuring that all acquisitions comply with procurement procedures, quality standards, and project timelines. The objective is to support the institutions in enhancing their educational and training capacities effectively.

Role Purpose

The Project Management Support Senior Associate provides technical, administrative and logistical support to ensure the efficient and effective delivery of project operations. The incumbent contributes to the coordination and execution of day-to-day project management processes, ensuring compliance with UNOPS standards and procedures. The role is client-focused and results-oriented in supporting timely project implementation.

Functions / Key Results Expected

Project Monitoring and Reporting

Support the supervisor in monitoring project implementation and financial performance to ensure compliance with UNOPS rules, regulations and reporting standards.
Prepare and maintain financial disbursement reports and progress updates in coordination with Finance and relevant units.
Maintain comprehensive project documentation, including financial records, audit files and Enterprise Resource Planning (ERP) entries (oneUNOPS), ensuring accuracy and completeness.
Track project budgets, cash flow and expenditures. Identify variances, propose budget revisions, and initiate corrective actions when necessary.
Record project data and updates in relevant logs and registers, ensuring information accuracy for reporting and audits.
Take minutes of meetings, track action points, and assist in compiling periodic project performance reports and completion reports.
Project Implementation and Delivery Support

Assist in day-to-day project execution, ensuring adherence to UNOPS project management methodologies, financial regulations and quality standards.
Support the preparation, amendment, and monitoring of project work plans, agreements and budget revisions.
Facilitate communication between partners, service providers and internal teams to ensure the timely delivery of project activities.
Track project milestones, risks and issues, maintaining updated records and assisting with mitigation planning.
Support preparation and review of contractors’ invoices, verification of supporting documents, and coordination of deliverables.
Contribute to identifying operational or administrative bottlenecks and propose practical solutions to enhance project efficiency.
Operational and Administrative Support

Provide administrative assistance in project operations, including HR coordination, procurement planning and logistical arrangements.
Support the preparation of Terms of Reference (ToRs), contracts and purchase orders. Review supporting documentation before submission for approval.
Coordinate and organize workshops, trainings, meetings and missions, ensuring timely logistical, financial and travel arrangements.
Liaise with Finance, HR and Procurement units to process payments, monitor commitments, and ensure compliance with internal control systems.
Maintain project correspondence, records and filing systems in accordance with UNOPS document management policies.
Support onboarding, induction, and contract management processes for project personnel and consultants.
Financial and Procurement Management

Assist in the preparation of project budgets, forecasts, and expenditure reports, ensuring accuracy and timely submission.
Monitor financial transactions, disbursements, and vendor payments in alignment with UNOPS Financial Rules and Regulations.
Review and reconcile project accounts, ensuring that expenditures align with approved budgets and work plans.
Coordinate procurement processes, including requisition preparation, evaluation support, and tracking of contracts and purchase orders.

Support project audits by maintaining complete financial documentation and assisting in implementing audit recommendations.
Knowledge Building and Sharing

Support the organization, facilitation and delivery of training and learning sessions on project management.
Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes.
Skills

Data Analysis, Project Implementation, Stakeholder Management

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.

For people managers only:

Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

Secondary school (or equivalent) with 7 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 3 years of relevant experience is required.
Desired

A globally recognized professional certificate or membership in Project Management is desired.
Experience Requirements

Required

Relevant experience is work in project management or related areas.
Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required.
Desired

Experience of working in multicultural environments or UN system organizations in a developing country is desired.
Experience in development or humanitarian contexts is desired.
Language Requirements

Language: English

Proficiency Level: Fluent
Requirement: Required
Language: Arabic

Proficiency Level: Fluent
Requirement: Required

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